A prominent employer in the Sturbridge area is seeking a dedicated Front Desk Receptionist/Administrative Assistant to join our dynamic team. The ideal candidate will be the first point of contact for our clients and play a crucial role in the smooth operation of our office. Employer is motivated to conduct interviews for qualified applicants!
Key Responsibilities:
– Serve as the first point of contact for the office, greeting clients and visitors in a warm and professional manner.
– Manage incoming calls, including screening, directing, and taking detailed messages as necessary.
– Coordinate and schedule client appointments, ensuring effective time management and communication.
– Handle incoming and outgoing correspondence, including mail, email, and faxes.
– Maintain a well-organized and tidy reception area, ensuring a professional atmosphere.
– Assist in the preparation of regularly scheduled reports and presentations.
– Provide administrative support to accountants, including document preparation, data entry, and file management.
– Coordinate office activities and operations to secure efficiency and compliance with company policies.
– Manage office supplies inventory and place orders as necessary.
– Support budgeting and bookkeeping procedures when required.
– Assist in the organization of firm events, meetings, and client functions.
– Perform other administrative tasks as assigned by management.
Qualifications:
– Proven experience as a receptionist, administrative assistant, or in a similar role.
– Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
– Excellent written and verbal communication skills.
– Strong organizational and time management skills with the ability to multitask.
– High attention to detail and problem-solving skills.
– Professional attitude and appearance.
– Ability to maintain confidentiality of sensitive information.
– High school diploma; additional certification in Office Management or a related field is a plus.
We Offer:
– Salary $18 to $20/hour commensurate with experience.
– Opportunities for professional development and career advancement.
– A supportive and collaborative work environment.
– Benefits package including health insurance, retirement plans, and paid time off.